Careers

In general, the Administrative Assistant’s primary duty is to provide assistance and support a wide range of administrative and office support activities for the Administration team to facilitate efficient operation of the company. He/she shall support managers and employees through a variety of administrative and clerical tasks.

Specifically, he/she shall be responsible for the following:

• Man the office reception desk, greeting visitors, helping them navigate through the office, and assist where necessary until they are turned-over to the employee concerned.
• Receive, sort, file/distribute incoming and outgoing correspondence and documents.
• Establish and maintain an administrative filing system that provides an efficient retrieval of documents when needed.
• Perform basic procurement tasks, inspection and delivery of supplies/materials and equipment.
• Regularly carry out and maintain an up-to-date inventory of office supplies and materials.
• Assist in the implement an asset management system ensuring full accounting of assets issued to employees/staff/consultant.
• Assist in organizing employee travel through flight bookings and accommodation.
• Assist in organizing venues for company events and trainings, meetings as well as other logistical needs.
• Implement a vehicle management system that ensures efficient utilization and adherence to company safety policies and standards.
• Implement housekeeping system ensuring the company work premises and facilities are clean, safe, well-maintained, and conducive to a productive working environment.
• Manage petty cash fund including but not limited to recording disbursement, replenishing funds, and providing regular fund utilization report.